Building Use

To request use of the building, please call the church office FIRST (425-827-4649) to see if the date(s) you want are available. Then download the printable PDF of our Building Use Form, complete it, and send to the church office via mail (12202 NE 90th Street, Kirkland, WA 98033) or by fax (425-827-4640). Please feel free to call the office with any questions.

• Policies for Weddings
• Download our Building Use Form
• Download our Building Use Renewal Form

Policies for General Use

We at Rose Hill Presbyterian Church believe that the buildings, facilities, and grounds belong to God, and may be used by Him for His divine purpose beyond our own church activities. So that we might be able to plan adequately and prevent conflicts of interest, only non-profit organizations or activities will be considered. In order to apply for use of the building, you must submit the following:

1. Building Use Application
   Outside groups must complete our Building Use Form and submit it for approval. Rules and Regulations accompany this form and must be heeded by all groups using the church facilities.
2. Insurance
   A Certificate of Insurance from the outside group, naming the church as an Additional Insured, is required. A minimum liability limit of $500,000 is recommended, however $1,000,000 is preferable. This certificate can be provided by an individual homeowner’s or rental policy or by a General Liability policy. Many national organizations have their own insurance in place. Local groups should check with their headquarters to obtain a certificate of insurance. There are also various websites where groups can obtain event insurance.

For groups providing care for children, youth or vulnerable adults:

3. Background Checks
   Outside groups must submit a letter stating that they have completed Background Checks on all who will be working with children, youth and/or vulnerable adults. These checks must be done through the Washington State Patrol (0r another national service) and must have a response of “no exact match” for each submission.
4. 2 Adult Rule
   We require “the 2 adult rule” where two unrelated adults are required per class/group (an adult must be 18 years of age or older). Please note your agreement to this in the above mentioned letter.

Rules and Regulations for Building Use

1. Applications for use of building and grounds facilities by non-church sponsored groups must be approved by the Building and Grounds Committee and filed with the church office prior to the date for which the facility is to be used.
2. Approval will not be granted for any meeting which may in any way be detrimental to the sacred nature and divinely commissioned use of the building.
3. The sanctuary is off limits except as specifically requested and approved, and shall be used only in a reverent and orderly fashion. No activity of a secular nature shall be allowed in the sanctuary.
4. Satisfactory sponsorship and adequate adult supervision must be provided. The minimum is two adults, more may be required.
5. The use of kitchen facilities requires that a knowledgeable representative of the Kitchen Committee be present or proper training be given. A charge may be made for this purpose.
6. Alcoholic beverages (except for communion wine when served along with the choice of grape juice) are not allowed on the premises, and there will be no smoking in the buildings.
7. Please use existing cork boards to hang any materials and or decorations.
8. Destructive conduct, betting, or other forms of gambling will not be permitted on church premises.
9. Applicants are required to remove - at their expense - materials, equipment, furnishings, or rubbish left after use of church facilities.
10. Facilities used shall be limited to those portions of the building specified on the application.
11. Admission shall not be charged. If an offering is taken, the applicant will be prepared upon request to submit a financial statement of revenue and expenses to the Building and Grounds Committee.
12. Applications will not be considered for more than one year of use. Approved applications for the use of church facilities will be revocable and will not be considered as a lease. Due to some unplanned church programs that might occur, we reserve the right to have our church programs take precedence over your use at any time.
13. The organization will pay all breakage and damage to the building. Applicant must leave premises in a neat and tidy condition.
14. The applicant must exercise the utmost care in the use of church premises.
15. The applicant agrees to indemnify and hold harmless the Pastors, employees, Session (its governing board) and members of the Rose Hill Presbyterian Church against all liability, loss or damage from any cause whatever, including, but not necessarily limited to, negligence (active or passive) of the Rose Hill Presbyterian Church, its Pastors, employees, Session and members arising from the use of the facilities, or activities in and about the same, by applicant or his/her representatives or invitees.
16. A fee may be set by Session to cover the cost of utilities and other expenses involved in the use of the building.
17. All activities may start at 9:00am and must be concluded by 10:00pm unless special arrangements have been made for the activity to go beyond that time.