Giving

If you wish to support the ministry and programs of Rose Hill Presbyterian Church, your financial gift can be sent to:

Rose Hill Presbyterian Church
12202 NE 90th Street
Kirkland, WA 98033

Rose Hill Presbyterian Church is a 501(c)3 organization.

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The information below is intended for leaders and members of Rose Hill.

Financial Procedures

Budgeting and Expense Reimbursement Process
Staff, Elder, Deacon, and Committee Member Information

Budget
Every year, preliminary budgets are due from each committee / program of the church to the Finance Committee by the August Session meeting. Chairpersons are asked to lead discussions within their committee / program prior to August to review their past committee expenses and prayerfully consider any changes. Finance will review, compile, and present a Challenge Budget to Session by September in preparation for the annual stewardship campaign.

Budgeted Expenditures
The current year budget, as approved by Session, is the primary authority for the expenditures of funds in the current year. On at least a monthly basis, each committee chairperson is responsible for monitoring the expenditure of approved budget funds from his/her committee. To obtain reimbursement for personal funds spent, or to charge a budgeted item or service to RHPC, please refer to the following guidelines and checklist.

Expense Reimbursement Guidelines:

• The reimbursement form “Request for Payment” (blue slip) must be signed by an authorized person, defined as:
• The appropriate committee chairperson, or
• The committee-designated second-signature person (second elder or staff person or designated member on the authorizing committee).
• The signer of the blue slip cannot be the same person or the spouse of the same person asking for reimbursement.
• Expenses submitted by committee chairs / staff must be signed by the designated second-signature authorized person for that budget or committee item.
• A list of the authorized persons (signers) for each committee is maintained annually in the church office or can be obtained at any time from the church treasurer.
• Reimbursement forms not properly filled out are subject to return for correction by the church treasurer prior to check processing.

Expense Reimbursement Checklist

____ Purchase the item(s) and keep your receipt(s).
____ Complete a “Request for Payment” reimbursement form (“blue slip”).
____ Attach all pertinent receipts and/or invoices to the blue slip and completely fill out the blue slip.
____ Submit the expense for approval and signature to the authorized person (see guidelines above).
____ Submit the signed blue slip to the church treasurer for payment (if check needs to be rushed to you, please request this from the treasurer when you submit it).

Download the "Blue Slip" reimbursement form here.

Other Financial Information

Donating Reimbursed Expenses back to the Church
For budgeting and cash flow purposes, it is preferred that members submit reimbursements for church expenses. Many members may choose to tithe their money and time towards various programs and activities of this church. In that case, please submit a blue slip per processes above, receive the check from the Treasurer, and cash or deposit the check. At that point, the member is welcome to tithe and/or designate the money as desired.

Non-Budgeted Expenditures
All requests for non-budgeted expenditures of church funds must be first approved by the appropriate standing or ad-hoc committee and then submitted to Session -- with supporting rationale and suggested funding source for their final approval before executing any contractual agreement.

Special Gifts (Memorials or Gifts for a Specific Purpose)
Expenditures of funds from special gifts or memorial donations need the approval of Session. In cases where the gift is for a specific committee or program purpose already authorized by Session, a blue slip needs to be signed by the authorized person (see guidelines above) and submitted to the church treasurer for check processing.

Contingency and Operating Fund
This is a special checking account provided for the purchase of routine office supplies, postage and minor or emergency services required by the staff. Checks are written by the church office manager with the tacit approval of the pastor. The church treasurer, as required, replenishes this fund and expenditures are charged to the proper account. This fund should not be used to cover advances.